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Microsoft Enterprise Agreement True Up Process: What You Need to Know

As organizations grow, so does their software licensing needs. To help manage these needs, Microsoft created the Enterprise Agreement (EA) program. The EA program is a licensing agreement that allows organizations to purchase Microsoft software and services on a large scale.

As an EA customer, you are responsible for ensuring that you are compliant with the licensing terms and conditions. One of the ways you can ensure compliance is by participating in the true-up process.

What is the True Up Process?

The true-up process is a way for you to reconcile the number of licenses you have with the number of licenses you need. It allows you to adjust your license count based on changes in your organization’s size, usage, or other factors that may affect your licensing needs.

True-up is an annual process that takes place at the end of your enrollment year. During this process, you will report your current license usage and pay any fees associated with any licenses that you may be missing.

Why is the True Up Process Important?

The true-up process is crucial for ensuring that you remain compliant with Microsoft licensing terms and conditions. Failing to participate in the true-up process can result in penalties, additional fees, or even legal action.

By participating in the true-up process, you can:

• Avoid any potential licensing issues and penalties that may arise from non-compliance

• Ensure that your license count is accurate and reflects your organization’s current needs

• Gain a better understanding of your licensing requirements and avoid overpaying for licenses that you do not need

How to Participate in the True Up Process?

To participate in the true-up process, you will need to:

1. Review your current license usage: You will need to review your license usage and determine if you need to purchase additional licenses or remove any licenses that you no longer require.

2. Calculate your license count: Once you have reviewed your license usage, you will need to calculate your license count and ensure that it is accurate.

3. Report your license count to Microsoft: You will need to report your license count to Microsoft using the Volume Licensing Service Center (VLSC).

4. Pay any fees associated with your license count: You will need to pay any fees associated with your license count, which may include additional licensing fees or penalties for non-compliance.

Final Thoughts

The true-up process is an essential part of the Microsoft Enterprise Agreement program. By participating in the true-up process, you can ensure that you remain compliant with Microsoft licensing terms and conditions, avoid any potential penalties or legal action, and gain a better understanding of your licensing requirements.

As a professional, I advise all EA customers to take the true-up process seriously and ensure that they are fully compliant with Microsoft licensing terms and conditions. Failure to do so can result in hefty penalties and legal action that can have a detrimental effect on your organization’s reputation and finances.